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Year-End Calendar

Below is an overview of the timeline for year-end processing at Saint Louis University.

May

Tuesday, May 27

  • Labor redistribution for School of Medicine funds (all except June monthly and BW11, BW12 or BW13) due to Medical Center Finance by noon (for June preliminary).

 Friday, May 30

  • Labor redistribution (all except June monthly and BW11, BW12 or BW13) due to payroll by 5 p.m. (to be recorded for June preliminary).

June

Thursday, June 5

  • Labor redistribution for BW11 for School of Medicine funds due to Medical Center Finance by noon.

Friday, June 6

  • Labor redistribution for BW11 due to payroll by 5 p.m.

Monday, June 9

  • Accounting to open FY26 in Workday.
  • No new blanket orders for FY25 (except grant funds).
  • Begin processing FY26 requisitions for blanket orders (including supplier contracts and noncatalog).

Tuesday, June 17

  • All increases to FY25 noncatalog blanket orders (change orders) and supplier contracts (supplier contract amendments) should be entered by this date.

Friday, June 20

  • Change order and supplier contract amendment approvals to be completed at all levels including Commitment and Business Services by 5 p.m.

Tuesday, June 24

  • All FY25 retrofit orders must be submitted by departments by 5 p.m.

Thursday, June 26

  • No new requisitions will be approved for FY25 after 6/26, except for Staples. (Staples can be approved through, Friday, June 27). 

Friday, June 27

  • Labor redistribution for BW12/June monthly for School of Medicine funds due to Medical Center Finance by noon.
  • All supplier contracts (nongrant) closed at the end of the business day.
  • Change Fund Audits due to Treasury by 5 p.m. 

Monday, June 30 

  • All FY25 retrofit approvals completed at all levels and through Commitment Office and Business Services by 5 p.m. Note: FY25 retrofit orders should be processed as supplier invoice requests through July 8.
  • Labor redistribution for BW12 and June monthly due to Payroll by 5 p.m.

July

Tuesday, July 1

  • FY26 purchase requisitions can be initiated.
  • FY26 noncatalog blanket orders will be held by the Commitment Office and Business Services until this date
  • Split-run coding begins for ISDs, TCs, invoice requests, invoices and AHBT departmental deposits.

Thursday, July 3

  • AHBTs due for any deposits posting to bank on or before June 30, 2025. 

Monday, July 7

  • Accounting to run remaining June allocations as preliminary. 
  • Concur expense reports for FY25 due to the Commitment Office by 5 p.m.
  • P-card transaction verifications completed and through all approvals by 5 p.m. for all FY25 transactions. 
  • Contact CPC (email accountspayable@slu.edu) regarding any FY25 outstanding invoices if an invoice cannot be obtained.
  • Labor redistribution pay periods other than BW13 to be processed on a case-by-case basis.

Tuesday, July 8 

  • POs roll to FY26; any open requisitions will be closed (All FY25 fully sourced REQs will be closed). 
  • Final day for departments to submit FY25 INVREQs by 5 p.m.

Wednesday, July 9

  • Labor redistribution for BW13 due to payroll by noon.
  • Last day to submit cash/check deposits at the bank for FY25. 

Thursday, July 10

  • Final approvals completed by all levels and Commitment Offices for FY25 INVREQs by 5 p.m.
  • AHBTs for July deposits that pertain to services rendered in FY25 are due to Treasury Services for approval. 
  • June payroll finalized and closed. 

Friday, July 11

  • Split-run coding by Treasury ends at 5 p.m.
  • Split-run coding by CPC ends at 5 p.m.
  • Labor redistribution for clearing alternate grants due to payroll by 5 p.m.
  • All Customer Accounts invoices for June 2025 must be submitted and approved by 5 p.m. 
  • Departmental journal entries and transaction corrections must be submitted by 5 p.m.

Monday, July 14

  • FY25 ISDs to be submitted by service providers by 5 p.m.  
  • Account Certifications distributed. 

Thursday, July 17 

  • All FY25 ISDs to be approved at all levels including Commitment Office by 5 p.m.

Friday, July 18

  • Administration journal entries and transaction correction final approvals due by 5 p.m.
  • Account Certifications (general ledger) reconciliations due.

Thursday, July 31 

  • Accounting to tentatively run final June allocations. 

Thursday, August 7

  • Beginning balances roll to FY26.

Note: As previously communicated by the Budget Office, no budget amendments are allowed in FY25 without approval from the Budget Office.