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Resignation and Offboarding

Learn about Saint Louis University's resignation and offboarding process.

1. Employees desiring to resign voluntarily in good standing from their employment with the University are required to submit their resignation in writing to their immediate supervisor. An employee may initiate the process in Workday and upload a copy of their resignation letter. The ‘Submit Resignation’ job aid can be found in the Workday Job Aid and Video Library.

  • Hourly employees must provide a minimum of ten working days or two weeks notice prior to the last day on the job in order to be considered to have resigned with proper notice.
  • Exempt (salaried) employees are required to give 20 working days notice or four weeks in order to be considered to have resigned with proper notice.
    • Note: An employee who gives less than the required 10 or 20 working days notice and who is absent without notice for three consecutive workdays is deemed to have resigned without proper notice. Failure to provide proper notice makes the employee ineligible for rehire.

2. An employee's last day is required to be a regularly scheduled work shift. Accrued vacation or sick leave can not be used in lieu of notice.

3. Exit interviews are optional. Staff members who have submitted their resignation to their supervisor and are interested in scheduling an in-person exit interview may contact their HR consultant. Faculty members may schedule an exit interview by contacting the office of their respective dean.

4. University keys, I.D. card, parking permit, uniforms, pagers, laptop computers, or other university property are required to be turned in by your last day of work. Additionally, departing employees must share logins and passwords for University social media accounts, website content management system access and any other important systems to which they have access prior to leaving employment.

  • Additionally, departing employees responsible for representing SLU on digital platforms must share logins and passwords for University social media accounts and contact Saint Louis University Division of Marketing Communications to terminate their access to the website content management system. Appropriate steps should be taken to terminate access to any other important systems to which employees have access.

5. Any remaining debt due to the University will be deducted from the employee's final paycheck.

6. The final paycheck will be direct deposited if the employee is participating in the direct deposit program. If the employee is not participating in the direct deposit program, the final check will be mailed to the permanent address indicated in Workday, at the time of processing.

  • The balance of an eligible staff member's accrued vacation, up to a maximum of 40 hours, will be paid in the event of separation from the University. See the complete vacation policy here.

7. After employment ends with SLU, you still have access to your view payroll records and maintain your personal information in Workday, including your Form W-2. Please be sure to update your information in the event of an address/contact change. You should access Workday via your myslu account with your same username and password. If you do not remember your password, please contact the SLU Helpdesk at 314-977-4000 or visit password.slu.edu to have it reset. Select the Workday icon to access to your payroll documents and view and modify your home address and personal email.

If you have any questions or concerns, please contact hr@slu.edu.